Privacy notice

International Pharmaceuticals, Inc. ("IPI") owns and runs Omega Pickleball through its Omega brand. IPI is the personal information controller for the personal data you give us on this website and at our events, and processes it in line with the Data Privacy Act of 2012 (Republic Act No. 10173), its implementing rules and the issuances of the National Privacy Commission.

What we collect

• Account details: your name, email address and password (stored only as a secure, one-way hash).
• Player profile: sex, date of birth, mobile number, city and province, DUPR ID and rating, shirt size, and optionally your club.
• Valid ID (age divisions only): if you enter an age division such as U17, 35+ or 50+, a photo or scan of an ID showing your name and date of birth.
• Proof of residency (local divisions only): if you enter a division for players based in one area, such as Novice (Cebu), a photo or scan of a school, company or valid ID showing you live, study or work there.
• Registrations: the categories you enter, your partner or teammates, your payment reference and the proof-of-payment images you upload.
• Messages: what you send us through the contact form or by email.
• Security data: your IP address, browser type and sign-in times, used to protect your account and the site.

We automatically remove location and device information (such as GPS coordinates) from every image uploaded to the site.

Why we use it

• To create and secure your account and register you for the events you choose.
• To check eligibility for age, sex and skill-rating categories. Your valid ID is used only to confirm your date of birth for age divisions, and your proof of residency only to confirm you are based in the area a division is for.
• To verify your registration payment and email you about your entries and your account.
• To answer your messages.
• To publish entry lists, brackets, schedules, scores and results for events you join.
• To keep the site safe and prevent fraud and abuse.
• To meet IPI's legal, accounting and audit obligations.

We process your data based on the consent you give when you sign up, to carry out your registration, for IPI's legitimate interest in running safe and fair events, and to comply with the law.

Who can see it

• The Omega Pickleball team at IPI and authorised tournament officials, only as their role requires.
• Your partner or teammates see your name and invitation status on your shared entry.
• The public sees your name, team and results for events you join.
• Our service providers, including Cloudflare (website hosting, storage and email delivery), process data on IPI's behalf under contract and with appropriate safeguards. Some of this processing may happen outside the Philippines.

We do not sell your personal data, and we do not share it with third parties for their own marketing.

Photos and videos at events

Omega Pickleball events may be photographed and filmed. Images may appear on this website and on Omega's social media to share and promote the event. If you'd rather not appear in a published photo, email us and we'll take it down.

How long we keep it

• Account and profile, including your valid ID and proof of residency: while your account is active. You can replace them until an entry that needed them is confirmed, and they are deleted when your account is deleted.
• Registration and payment records, including proof-of-payment images: for as long as needed to run the event and to meet IPI's accounting and audit obligations — this continues even if your account is deleted.
• Security logs: for a short period. Backups are kept for up to 30 days.

To delete your account, email us. We remove your sign-in, profile and contact details and anonymise the account; your entries and payment records are kept, as above.

How we protect it

Encrypted connections on every page, access limited to authorised staff who use two-step sign-in, payment proofs, valid IDs and proofs of residency stored privately and shown only to you and the organisers (each time an organiser opens an ID or proof of residency is logged), and regular backups.

Your rights

Under the Data Privacy Act you have the right to be informed, to access your data, to object, to have your data corrected, erased or blocked, to data portability, and to claim damages. To use any of these rights, email hello@omegapickleball.ph (attention: Data Protection Officer, International Pharmaceuticals, Inc.). You may also file a complaint with the National Privacy Commission.

Changes to this notice

We'll post any update here with a new effective date. If a change is significant, we'll also let you know by email or on the site.